Bluffs 2020 Annual Meeting Follow-Up

Happy New Year’s Silver Lake Bluffs!

2020 Annual Meeting Follow-up

I appreciate your flexibly around our 2020 Annual Meeting. In following with state guidelines, we opted not to have an in-person Annual Meeting. I am writing today in follow up to our Annual Meeting business conducted via mail. We mailed you a packet that included the 2019 annual meeting minutes, question form, and a call for board nominations to fill two available positions. 

  • We did not receive any revisions to the 2019 annual meeting minutes, so they are accepted as written.
  • We received only two nominations to fill the available board member positions, thus a ballot was not necessary. Jeff Baynham and Martha Gettys will be serving 2021-2023 terms. The board had its first 2021 meeting and determined board officer positions:
    • Jeff Baynham – President
    • David Sinodis – Vice President
    • Christian Holobinko -Treasurer
    • Martha Gettys – Secretary
    • Irma McClaurin – At Large 
  • The board has received your feedback regarding quality of the landscaping maintenance. The board provided feedback to our landscape service provider throughout the year hoping to see an improvement in service. At time of renewal, the board felt it was time to make a change. Thus, Silver Lake Bluffs has a new provider, TSI Landscaping for 2021. 

Other Reminders

  • Mulching for the season will begin in early March.
  • Power washing will take place this year. The community is power washed every three years. (This is a correction from email you received.)
  • Trash bins should not be stored curbside after the scheduled pick up has been made; this is Thursday for our neighborhood.  Trash bins should be removed from curbside by no later than 6:00 a.m. the next day at the very latest.
  • It is very important that you submit an Architectural Request Form for any exterior changes you have planned for your home or lot prior to making the change.  All exterior changes must be requested and approved in writing. Violation of the Architectural Review process could result in the homeowner having to remove and/or replace the unapproved change. 

As always, if have a questions or concerns, please contact Omega Association Management at 919-461-0102 or email our assistant community manager, Jessica MacDonald at Jessica@omegamgmt.com.

Regards,

Jeff Baynham
Silver Lake Bluffs HOA President

Silver Lake Bluffs HOA Annual Meeting

Due to the COVID-19 pandemic, the Silver Lake Bluffs Board of Directors have been consulting with HOA attorneys to ensure the business of the Association continues. As you all know, the Annual Membership Meeting is held each Fall. Pursuant to the Non-Profit Act, Executive Orders, and the Emergency Action Resolution adopted by the Board; the Board will hold the Annual Meeting via USPS mail to ensure residents’ safety and to meet all requirements listed in North Carolina Executive Orders. 

Click here to view:

  • Details on how the 2020 Annual Meeting will be conducted via USPS mail
  • 2019 Draft Annual Meeting Minutes
  • Association report
  • 2021 approved budget
  • Open forum question form (must be submitted by November 17th)

Open Director Positions

Because there is no in-person Annual Meeting this year, the Board Election process will also be held via USPS mail. There are 2 available positions this year. If you would like to serve on the Board and your name placed on the ballot, please email Jessica MacDonald at Jessica@omegamgmt.com by November 10, 2020. You must include a short bio of your qualifications and the reason you would like to serve on the board. Once the nomination deadline is reached, residents will receive an official Ballot via USPS listing all nominees along with a deadline for voting. 

Once the voting deadline is reached, all votes will be counted, and the community will receive a final notification via email including the Board Election Results, answers to any “Open Forum” questions, and the final 2019 Annual Meeting Minutes. 

Pool closing extended by one more week – now 9/27

As mentioned in our previous update, the decision was made that if weather allowed, the pool closing might be extended until Sept 27th. Well, we have the forecast and it looks lovely! So the Silver Lake Pool closing will now be extended until September 27th. Come to the pool and get in a last swim or two! If you have questions or need additional information, please contact the SL Pool Committee at at silverlakepoolcommittee@gmail.com.

Pool closing date now 9/20

The Silver Lake Pool season will be extended by a week with a new close date of Sunday, September 20th; pending having updated weather information available next week, the closing date MAY may be extended further until Sunday, the 27th. Determination of the later closing will be made by the 17th, and the website will be updated accordingly. Please check for updates then.

Guests will be allowed on weekends – as well as weekdays – from this point forward. If you need a guest wristband please reach out to the SL Pool Committee at silverlakepoolcommittee@gmail.com.

Please note that the pool opening time remains the same, but as our hours specify closing at 8PM or dusk, whichever is sooner, the effective closing time will be approximately 7:30.
Finally, following the final pool closing date, the cabana hours will be expanded to 8AM to 10PM.

Again we appreciate all our residents who have made this season a safe and successful one! Please all stay safe and healthy.

2020 Mid-Season Pool Update

Download PDF version of this update

We are now about 2/3 of the way through our pool season and have been carefully monitoring both use of the pool and compliance with the special rules we have made during the pandemic. There have been a couple of changes made to the rules and guidelines we want residents to be aware of: 

Change to Guest Policy: In the beginning of the season, a “no guest” policy was adopted; anyone who is not a full-time permanent resident of a home in the neighborhood is considered a guest. Based on the usage counts for the pool we have now amended the guest policy to allow up to 3 guests on weekdays (Monday through Friday). Guests are still not allowed on weekends. We ask that residents register for guest bands (which are black) for guests they would like to bring to the pool. Residents should continue to wear their red wristbands whenever they are in the cabana or pool. 

Change to Monitors: Beginning Monday, August 17th, we will operate with self-registration and sign-in on weekdays; there will continue to be a full-time monitor on-site on weekends. Please follow these guidelines on weekdays:

  • If you are visiting the pool for the first time, we ask that you read the pool rules and guidelines which you will find on the sign-in table, then fill in the registration form with your name and phone number. We also ask that you sign the registration form to acknowledge that you understand and accept the pool rules. Someone from the pool committee will call within 2-3 days to arrange to deliver your pool wristbands directly to you. After registering, please also sign in for your visit on the separate sign in sheet. We are monitoring pool use, so we also ask that you sign out when you leave. 
  • If you are already registered, please sign in on the sign in sheet. We are monitoring pool use, so we also ask that you sign out when you leave. If you are bringing new guests, please note that on the registration form so we know to provide you your guest wristbands. 

Please note that on weekdays we will be sanitizing high touch areas at the pool opening (10 AM) and pool closing (8 PM) only. You will be responsible for making sure you use the provided sanitation station for any additional treatment you wish of high touch areas. Except as noted above, the pool rules and guidelines for occupancy and use remain in force. ALL USE OF THE POOL AND CABANA IS AT YOUR OWN RISK. 

NEW CONTACT OPTION: If you have questions or need further direction regarding the pool, please reach out to the Silver Lake Pool Committee at SilverLakePoolCommittee@gmail.com

Pool Closing Date: The final day the pool will be open in 2020 is Sunday, September 13th

The Silver Lake Community has had a great pool season so far this year and we appreciate all our residents who have made it successful. 

2020 Pool Opening – Revised Rules

PLEASE READ BEFORE VISITING POOL

Click here to download PDF version.

Amended 6/19/2020

  • All persons who are present within the jurisdiction of the City of Raleigh are required to wear a clean face-covering any time they are, or will be, in contact with other people who are not household members in public or private spaces where it is not possible to maintain social distance or where recommended social distancing practices are not being followed. Noted exceptions are:
    • It is not required to wear face coverings during individual exercise outdoors, or while walking or exercising with other people from the same household, as long as social distance from others is maintained.
    • In settings where it is not practical or feasible to wear a face covering, including when obtaining or rendering goods or services, such as the receipt of dental services or while swimming.
  • Lost wristbands will be replaced at a cost of $10 per wristband – the cost will be added to your Master Association account

The Silver Lake Pool will be open beginning Thursday, June 18th. Our current plan is to keep the pool open through Sunday, September 13th, 2020, but there may be scheduling changes required by our experience with pool usage, determination of need for (and funding for) the pool monitor and/or any additional Executive Orders from the Governor or directives from the NCDHHS.  

The following rules will be in effect in addition to the regular pool rules. These may be subject to change according to guidance as noted above. The Silver Lake Masters HOA Board also may choose to close the pool if rules and guidelines are not being followed.

  • Residents only will be allowed into the pool and cabana area – no guests for the time being due to the need to limit occupancy numbers.
  • If you, or anyone in your household is currently showing any signs of COVID-19 or have been diagnosed with COVID-19 less than 14 days previously, you may not use the pool. Additionally, if you have been in contact with someone showing any signs of COVID-19 or diagnosed with COVID-19 less than 14 days previously, you may not use the pool.
  • Homeowners will be asked to show proof of residency, either with a Driver License or received mail such as a utility bill and to acknowledge they have read and understand the rules on their first visit to the pool. They will then be given wristbands which should be worn anytime they are using the pool or cabana.
  • The operating hours for the pool will be (until further notice) daily from 10 AM to 8 PM. The pool may close for an hour once or twice a day to clean and sanitize. Cabana hours will be the same as the pool.
  • There will be a limit of 2 hours of pool use if there are other residents waiting to access the pool.
  • A pool monitor will be on duty to monitor access and perform additional sanitizing of pool and cabana areas as much as possible.
  • The number of people allowed in the pool, on the pool deck and utilizing the cabana will be limited according to the state guidelines; those maximums will be:
    • 13 in the pool
    • 26 on the pool deck
    • 9 in the cabana
  • There should be no more than 2 people utilizing the bathrooms at a time.
  • We request, and highly recommend, that residents wear masks when not in the pool.
  • Please maintain the recommended 6 feet of distance from others not in your household.
  • Furniture should be sanitized before and after use. Please do not move the pool furniture.
  • All “Lost and Found” items will be discarded at the end of the day.
  • Do not share items such as food, drinks or pool toys with non-household members.  
  • One grill will remain available for use in the cabana area during the open hours; we ask that residents who wish to use the grill bring their own utensils and sanitize the surfaces after using. Use of the grill will be at your own risk as well.
  • While the Silver Lake Masters HOA board is committed to taking steps to make the pool as safe as possible, some responsibility also lies with the residents of the community; users are responsible for wiping down surfaces, social distancing within the facility as publicly recommended or required, and using personal protective equipment (gloves, masks, etc.) in accordance with CDC requirements, or requirements of State of North Carolina, Wake County or the City of Raleigh. Even with enhanced cleaning and monitoring practices, use of the pool is AT YOUR OWN RISK. 

If you have further questions or comments, please contact Jessica or Tom at Omega Management, and they will forward to the board. We thank all our residents for doing their part to make the cabana and pool – and all our neighborhood – a safe shared experience. THANK YOU!

Bluffs Community Reminders

Important Community Reminders

Holiday Decorations

Seasonal decorations are only to be displayed up to five (5) weeks prior to the holiday season and must be removed within two (2) weeks after the holiday season. 

Garbage Containers

Garbage containers need to be stored so they are not noticeable from the street; otherwise, they are in violation of the community’s Declaration of Covenants.  Please place your garbage container at the street the night before pickup and return it the night of the pickup.  Your garbage containers must be out of sight at all other times.

Pets

As a reminder, please keep animals on a leash when they are outside of a fenced yard.  All Owners are responsible for cleaning up after their pet.  Pet waste allowed to remain on the ground is unsightly and a health hazard to other animals and children who may encounter it.  It is essential that each pet owner do their part to keep the community clean for the enjoyment of all residents.  Pet stations equipped with pet waste baggies have been installed to assist pet owners in their efforts to pick up after their pets.  Out of courtesy to others, please keep your pet leashed and/or contained at all times and pick up after your dog.  

Architectural Guidelines

Exterior changes require approval from the Association.  Each homeowner preparing to make an exterior change needs to fill out an architectural request, which can be obtained at www.omegamgmt.comSome general examples of exterior changes that require approval are: staining a deck/patio/fence, installing a fence, extensive landscaping, tree removal, and additions.  If you are not sure about the need to get approval always call us before you get started.  Also, if you have made an improvement without approval please contact our office as soon as possible.

We hope you have found this information helpful.  If we can be of assistance please feel free to contact us!

Jessica MacDonald- Assistant Community Manager Jessica@omegamgmt.com

Client Services (General and Accounting Questions) info@omegamgmt.com

2019 Annual Meetings – 11/12/2019

The Annual Meeting for the Silver Lake Master Association and the Silver Lake Bluffs Association will be on Tuesday, November 12th at the Omega Assoc. Mgmt. Office, 160 NE Maynard Road, Suite 210, Cary NC, 27513.

Silver Lake Bluffs Association – 6:00 PM
Silver Lake Master Association – 7:00 PM

If you are an owner in the community and did not receive the notice with the agenda, minutes, proxy, and proposed budget in the mail, please contact Omega Management to verify your information is correct. 919-461-0102.

Notice of Annual Meeting PDFs:

UPDATE: Bluffs- Resurfacing Pavement

ADDITIONAL UPDATE (9/10/19)

The last phase of the road sealing project (Red Zone), that was previously scheduled for Tuesday, September 17th, has been moved to this Thursday, September 12th.

Monday 9/9 – Yellow (phase 3) – No Change
Tuesday 9/10 – Blue (phase 4) – No Change
Wednesday 9/11 – Green (phase 1) – New Date
Tuesday 9/17 Thursday 9/12– Red (phase 2) – New Date

The pavement in the Siver Lake Bluffs will be resurfaced September 9 – September 12. All vehicles need to be removed from the color-coded work areas by 7:30 am on the day work is being done for that section. Any vehicles not removed by 7:30 am will be towed at the owner’s expense. This work includes visitor spots, as well. Also, keep in mind any vehicles left in driveways or garages will not be able to leave once the work starts.

The work areas will be closed while the work is being performed during the day. The areas will be opened up by 7 pm that same day.

Street parking restriction will not be enforced during this time to accommodate. Please be courteous (do not block driveways, park on the grass, etc.) and careful if you do choose to park along the street.

We apologize for the inconvenience this may cause, but this is necessary maintenance to protect our streets and avoid more costly repairs later.